Habilitation Clerical Assistant

Position:  Habilitation Clerical Assistant

Hours: Non-Exempt, Part-time 20 hours/week

Hourly Rate: $16.50


  1. High school diploma or equivalent. Experience in a clerical or administrative position, preferred but not required. Some knowledge of the OPWDD HCBS Waiver preferred.
  2. Excellent attention to detail and organizational skills.
  3. Ability to multi-task, plan and prioritize work tasks, and work effectively in both a team and an individual setting.
  4. Excellent computer skills.
  5. Excellent interpersonal and communication skills.
  6. Strong commitment to the inclusion of people with disabilities into all aspects of community life.


  1. Complete second review of Habilitation timesheets and daily documentation to ensure Medicaid compliance and appropriate employee payment and program service billing.
  2. Complete second review of Habilitation expense and mileage requests to ensure accuracy; including making sure the money being spent is for the purpose of achieving a consumer’s goal and that the Direct Support Professional staying within the consumer’s allotted budget for both mileage/expenses.
  3. Track and reconcile incomplete, inaccurate or erroneous Habilitation timesheets, telehealth or unverified service hours, documentation & expense/mileage requests that have been received, including making telephone calls and documenting outcomes.
  4. Submit and track partial payments, as necessary. If outcome results in partial payments or billing, inform Habilitation Director and Billing Department.
  5. Consult Habilitation Director with issues, as appropriate.
  6. Report problems, irregularities or concerns with any Medicaid compliance issues to the Habilitation Director. Make suggestions for changes to tracking, data collection and monitoring as appropriate.
  7. Conduct MITC training for Direct Support Professionals, as needed.
  8. Upload and maintain current consumer data and documents in a web-based client profile system.
  9. Set up, maintain and accurately file paperwork into individual Habilitation consumer files.
  1. Collect and input statistical and other data and prepare necessary reports in a timely manner.
  1. Participate on an advocacy group and sign language class within STIC.
  2. Distribute Staff Action Plans, consumer evaluations and documentation to consumers, families and Care Managers in accordance with applicable regulations.
  3. Other miscellaneous clerical duties (copying, mailings, tracking departmental PPE supplies etc.) as needed.

Southern Tier Independence Center, Inc. is an equal opportunity employer. It is our policy to hire the best-qualified applicant for the position without regard to race, color, disability, religion, sexual orientation, gender, national origin, age, or veteran status.

Interested applicants should send a current resume indicating the position for which they are applying to:

Casey Flanagan, Human Resources Coordinator

135 East Frederick Street Binghamton, NY 13904

Phone : (607) 724-2111

Fax: (607) 772-3605

Email: apply@stic-cil.org